When Spreadsheets Aren’t Enough

When Spreadsheets Aren’t Enough

An accountant reached out for help formatting an Excel timesheet to calculate employee hours and overtime pay. He managed payroll for nearly 30 employees across multiple store locations.

After assisting with the formulas, we asked a key question:

“How will you combine all this payroll data from different stores?”

He paused — he hadn’t thought that far ahead.

We proposed a more scalable solution: replacing manual spreadsheets with a networked payroll database that automatically consolidated employee time entries, calculated totals, and summarized results for the entire company.

This evolved into an online scheduling system that allowed:

• Store managers to create and adjust schedules in real time
• Automatic payroll budgeting based on employee pay rates and projected hours
• Corporate to review payroll budgets before processing

Result:
The company gained accurate, real-time visibility into labor costs and significantly reduced payroll overruns across all locations.

Sometimes, spreadsheets just aren’t enough.